Hamilton County Fairgrounds Services
Attention: The Hamilton County Fairgrounds may be used by any Hamilton County resident, business, group or organization for private, civic, cultural, or educational gatherings. Those using these facilities must fill out this contract in its entirety, abide by all rules, and pay all fees and deposits if applicable. Any deviation from this and the Fair Board is authorized to deny usage to any group or individuals that has violated this contract.
All rentals will require a deposit and then a rent. You will get your deposit back, pending there are no damages to the buildings in any way.
Holds 150 People Includes: Kitchen 27 Long Tables & 150 Chairs (69'x35' Large Room/25'x30' Kitchen)
Holds 60 People Includes: Kitchen 3 Round Table, 5 Long Tables, & 60 Chairs (25'x40' Large Room)
Holds 200+ People Includes: Outdoor Restrooms 28 Long Tables & 180 Chairs (163'x50'/82'x50' Concrete Area only)
Horse Stall -$15
Dry Camping -$5
No Sewage Dumps
Table & Chair Rental
Deposit - $50
Tables and chairs can be removed from grounds but you must provide your own truck/trailer and help to load them.
4-H Building, Fair Building or Butler Building
Public Auctions & Sales *$700 deposit, Rent $100*
(daily 5am-5am includes set up and clean up)
Meetings & Group Functions *$700 deposit, Rent Varies*
(Up to 4 hours before 8pm - Including set up and clean up)
(Daily 5am-11pm includes set up and clean up)
Parties & Events *$750 deposit, Rent Varies*
(Daily 5am-5am includes set up and clean up)
(Two days 5am-5am includes set up and clean up)
(Three days 5am-5am includes set up and clean up)
Combo Fair Building and Butler Building
*$750 deposit, Rent Varies*
1 day Fair Building & 3 days Butler Building (5am-5am includes set up & clean up)
2 days Fair Building & 4 days Butler Building (5am-5am includes set up and clean up)
3 days Fair Building & 5 days Butler Building (5am-5am includes set up & clean up)
If your event is canceled you have (2) options:
1. Reschedule for a later date -with no guarantee of event being allowed
2. Complete cancellation of event with full refund
• COVID-19 is a highly contagious disease most often transmitted from person to person. Hamilton County Fair Board has taken preventative measures to limit the patron’s exposure to COVID-19, but that such preventative measure cannot guarantee the patron will not be exposed to or contract COVID-19 while on the premises. The Hamilton County Fair Board shall not be held liable for damages in an action involving a COVID-19 liability claim. Renters and their guest shall assume all risks associated with potential exposure to COVID-19 while on the Hamilton County Fair Grounds premises and releases The Hamilton County Fair Board from liability premised on negligence.
> Request permission from the Fair Board for the use of Equipment, furniture or areas of the grounds other than that being rented. All Youth Groups must have adult supervision.
> Rent payments and deposits must be paid and contracts signed before you will get keys.
> Everything must be cleaned, lights turned off, doors locked, heating or A/C controls returned to original settings, and ALL keys must be turned in to Fair Office or put into mail box located next to Fair Office BY END OF SCHEDULED RENTAL TIME, unless otherwise approved by the Fair Board.
> The buildings and grounds must be cleaned after the event. All trash must be cleaned up and this includes cigarette butts.
> Spills should be cleaned up as they happen as some liquids will take the wax off the floors. The Fair Board's maintenance person will inspect the area that had been rented and will fill out and sign a cleaning/damages checklist.
> A copy of the checklist will be included with the contract. If maintenance finds everything to be clean and damage free, your deposit will be returned to you within 3 business days. If they do not, a portion or all, of the deposit will be used to clean and/or repair the rental. Any remaining monies and a detailed list of what needed to be done will be sent back to you. Report any furnace, A/C, plumbing, or electrical problems as soon as possible.
STRICT NO GLASS POLICY – IF A FAIR BOARD MEMBER OR AUTHORIZED WITNESS, WITNESSES SOMEONE AT YOUR EVENT WITH A GLASS CONTAINER YOU WILL FORFEIT YOUR ENTIRE DEPOSIT.
DO NOT USE BLEACH, PINE-SOL OR PERSONAL CLEANER ON FLOORS - ALL CLEANING SUPPLIES ARE PROVIDED
NO ALCOHOLIC BEVERAGES IN BUILDINGS OR ON FAIRGROUNDSNO SMOKING IN BUILDINGS
FAIR BOARD IS NOT LIABLE FOR INJURY TO HUMAN OR ANIMAL